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Mailing Address
133 E Santa Anita
Burbank, CA 91502
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Call: (818) 842-6700
Fax: (818) 842-1458
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Email Us With
Questions and Comments |
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GERHARDT GEAR COMPANY, INC.
Purchase Order Terms and Conditions |
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The
following General Terms and Conditions (GTC) apply to all
Gerhardt Gear Purchase Orders and Contracts, unless otherwise
noted. Specific Gerhardt Gear Quality Assurance requirements (QAR)
clauses apply when noted on the Purchase Order. |
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GTC001 |
Right of Entry – The
Gerhardt Gears Customer Representative and or Government /
Customer Representative has the right to enter the
supplier’s facility at any time during the manufacturing of
the product contracted for by this purchase order. This
includes surveillance of the products and supplier’s
systems, procedures and facilities. The supplier shall
furnish, at no cost, necessary facilities and equipment,
supply data, and perform tests as required by applicable
drawings, specifications, and Inspection Instruction under
surveillance of the Gerhardt Gear Supplier Representative.
Suppliers are also required to flow down this requirement to
their sub-tier suppliers. |
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GTC002 |
Quality System – The
supplier shall maintain an inspection system that complies
with MIL-I-45208 Inspection System Requirements, AS9100 or
ISO9000 is acceptable to Gerhardt Gear. |
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GTC003 |
Calibration System – The
supplier shall maintain a calibration system in accordance
with MIL-STD45662, ANSIZ540.1, ISO10012-1or ISO10012-2.
Quality Assurance Requirements for measuring equipment, Part
1: Metrological confirmation system for measuring equipment. |
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GTC004 |
Certification of Conformance
– Each shipment shall be accompanied by one legible and
reproducible copy of a Certificate of Conformance certifying
to the conformance of the product or service to the
applicable requirements. The certificate shall identify the
part or process name, the Gerhardt Gear Purchase Order
Number, and the specification or drawing to which they
conform to. In addition, the signature and tile of the
authorized representative approving the information must be
included. |
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GTC005 |
Acceptance – Of this
order or the initiating of any process, or the furnishing of
any product, or the acceptance payment, constitutes
unconditional acceptance of the purchase order and it’s
terms and conditions by the seller. |
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GTC006 |
Amendments – To this
order, or Gerhardt Gear terms and condition shall be set
forth in writing, via purchase order change notice, and/or
revision to the purchase order terms and conditions.
Gerhardt Gear will consider all sellers requests to
modification of, or exception to, only if such request is
made in writing, prior to the acceptance of the order. |
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GTC007 |
Price – As stated on this
order covers all goods and services to be provided by the
seller as specified in the order. These prices also cover
all charges for packaging, containers, and transportation,
unless specifically depicted otherwise on the face of the
order. |
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GTC008 |
Shipment – Of goods and
services under this order shall be F.O.B as set forth on the
face of the order. Seller shall follow buyer’s instructions
regarding method of shipment, except where buyer has so
stated on the face of the order. |
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GTC009 |
Schedule – For delivery
will be responsibility of the seller. The seller shall not
be held liable for damages in respect to delivery delay due
to causes beyond seller reasonable control. However, if the
seller does not meet the delivery date as depicted on the
face of the order. The buyer may approve a revised delivery
schedule, or terminate the order without liability for such
termination. |
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GTC010 |
Hazardous Material –
Seller agrees to furnish the applicable material safety data
(MSDS) sheet(s) with each shipment, for products designated
by industry, state, or deferral agencies as hazardous
material. |
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GTC011 |
Packaging and Protection
– Of the product shipped shall be in accordance with the
Gerhardt Gear Purchase Order or best commercial practice to
protect product from damage and/or deterioration. |
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GTC012 |
Cancellation – Shall
remain the right of the buyer and may be initiated at any
time. |
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GERHARDT GEAR
COMPANY, INC.
Purchase Order Terms and Conditions |
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GTC013 |
Tooling / Gauges – When furnished by Gerhardt
Gear shall be maintained indoors the seller is
responsible to ensure adequate care is utilized
within their facility, to maintain the tooling /
Gauges in good condition. Any damages to this
tooling / Gauges, while in the care of the seller
shall be reported to the Gerhardt Gear buyer in
writing. Gerhardt Gear shall disposition damaged
tooling / gauges prior to further processing by the
seller. Seller rework of Gerhardt Gear furnished
tooling / Gauges shall be authorized in writing. |
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QAR100 |
Quality Assurance
– The supplier shall comply with Gerhardt Gear
quality system requirements as specified by the
Gerhardt Gear Supplier Survey or purchase order.
Supplier agrees to implement and maintain the
Quality or inspection system during the performance
of this contract. An authorized Certificate of
Conformance is required with each shipment. Process
Suppliers shall furnish a complete Certificate of
Conformance with each shipment indicating the PO
number, specification number and revision, name of
supplier and quantities, accepted and rejected.
Material suppliers shall furnish chemical /physical
test report with each shipment along with original
mill certification identifying the applicable
specification and revision, actual chemical
composition and physical properties, melt, heat,
batch, or lot. Additional Gerhardt Gear Quality
Requirements (QAR Clauses) apply when referenced by
Gerhardt Gear Purchase Order. The supplier is not
authorized to perform Material Review action for
non-conforming material. |
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QAR101 |
Non-Conformance
– Upon acceptance of a Gerhardt Gear Purchase Order,
the supplier agrees that Gerhardt Gear is entitled
to reimbursement of Gerhardt Gear labor and material
costs associated with seller responsible
non-conformances and damages. The supplier will have
procedures that describe the identification,
segregation, and disposition of nonconforming
material and parts. Gerhardt Gear does not authorize
the supplier’s MRB to disposition any parts supplied
to Gerhardt Gear. |
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QAR102 |
Source Inspection
(Visual/Mechanical) – All items specified by the
purchase order are subject to inspection at the
supplier’s facility by Gerhardt Gear quality
personnel before shipment. The supplier shall
provide no less than 48 hours advance notice to the
Gerhardt Gear Buyer to permit scheduling of source
inspection. |
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QAR103 |
Source Inspection
(Test) – All items specified by the purchase
order are subject to witnessing (by Gerhardt Gear
quality personnel) of testing being performed by
supplier personnel prior to shipment. The supplier
shall provide not less than 48 hours advance notice
to the Gerhardt Gear Buyer to permit scheduling of
test witnessing. |
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QAR104 |
Source Inspection
(Government) – The supplier on this purchase
orders are subject to government inspection at the
point of manufacture. Upon receipt of this purchase
order, promptly furnish a copy to the government
representative who normally services your plan or to
the nearest army, Navy, or Air Force inspection
office. If the representative or office cannot be
located, the Gerhardt Gear Buyer shall be notified
immediately, when material is ready for inspection
(or, if practical, before that time,) the supplier
shall notify the government representative who
normally services its plant. Evidence of government
inspection must be shown on all shipping document. |
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QAR105 |
Identification of
Shelf Life Material – Supplier shall identify
each item, package, or container of shelf life items
with its cure or manufacture date, expiration date,
and special storage and handling conditions in
addition to the standard identification
requirements. |
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QAR106 |
First Article
Inspection – Upon initial production or any
subsequent change to the engineering drawing
revision level, the supplier shall perform a First
Article Inspection. The first Article shall be done
on one piece, representative of the production lot,
and be documented on a report in the supplier’s own
format. The report shall include actual dimensions
and verification of all dimensions, drawing notes,
bill of material requirements, processes and other
characteristics contained on the engineering
drawing. This report shall be approved by the
supplier’s quality organization and shall be
submitted with the shipment unless otherwise
directed by the Gerhardt Gear Buyer. |
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QAR107 |
AS9102 – The
supplier shall perform and document a complete First
Article Inspection Report in accordance with AS9102
including 100% actual results of all characteristics
per Blue Print or specification requirements. One
copy of suppliers First Article Inspection Report
shall be furnished to Gerhardt Gear along with the
bubble drawing used to generated said report. The
FAIR unit shall be delivered to Gerhardt Gear prior
to the production shipment for FAIR evaluation of
this Purchase Order / Contract. |
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GERHARDT GEAR
COMPANY, INC.
Purchase Order Terms and Conditions |
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QAR108 |
Inspection Report
– The supplier shall provide an Inspection Report
identifying engineering requirements and actual. Use
of Supplier or Gerhardt Gear Inspection Report is
acceptable if all applicable characteristics are
included in the report. One copy of the Inspection
Report shall be furnished to Gerhardt Gear
representing each manufacturing lot. |
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QAR109 |
100% Inspection –
The supplier shall perform 100% inspection of the
Gerhardt Gear noted characteristics, a record of the
inspection results shall be provided to Gerhardt
Gear, sampling inspection is not allowed. |
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QAR110 |
Chemical and Physical
Test Report (Raw Material – Each shipment shall
be accompanied by one legible and reproducible copy
of all required chemical and physical test reports.
The report shall contain the signature and title of
the authorized representative of the agency
performing the tests and must conform to
specification requirements. The report shall
reference the purchase order number. The raw
material certification must be from the Original Raw
Material (Mill House) along with the supplier’s
certification of conformance |
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QAR111 |
Test Report –
When functional or non-destructive tests are
required by product specification or other
procurement document, each shipment shall be
accompanied by one legible and reproducible copy of
reports of actual test results identifiable with the
test parameters and products submitted. These
reports shall contain the signature and title of the
authorized representative of the agency performing
the test and must conform to specification
requirements. |
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QAR112 |
Mercury Free –
The hardware covered by this purchase order is
subject to the prohibition of mercury contamination.
At no time shall the products come in direct contact
with mercury or its compounds nor with any mercury
containing device employing a single boundary. The
requirement must be passed on to any subcontractors. |
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QAR113 |
Record Retention
– All quality records related to products/or
services are to be retained for a minimum of forty
(40) years and must be traceable to the specific
part number and shipment lot. Quality records
developed to support a supplier’s quality system
(not product related) should have the appropriate
retention periods specified by the supplier in their
procedures. |
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QAR114 |
Government
Import/Export Regulations – The goods and data
provided under this order may be subject to the
provision of the Export Administration Act of 1979
(50 USC-2401-2420) and the Export Administration
Regulations (15 CFR 768-799) promulgated there
under; the Arms Export Control Act of 1976 (22 USC
2751-2779) and the International Traffic in Arms
Regulation (22 CFR 120-128 and 130) promulgated
there under; and the Foreign Corrupt Practices Act.
The parties acknowledge that these statutes and
regulations impose restrictions on import, export,
and transfer to third countries of certain
categories of data and goods, and that licenses from
the U.S. Department of State and/or U.S. Department
of Commerce may be required before such goods and
data can be provided hereunder, and that such
licenses may impose further restrictions on use of
such goods and data. Disclosure of such goods and
data to foreign persons is subject to the above
regulations regardless if the export occurs in the
U.S. or abroad. Supplier agrees to comply with all
U.S. Governmental regulations mentioned above as
they related to the import, export, and re-export of
goods and/or data, including, without limitation,
the ITAR Registration requirements specified at 22
CFR 122.1 |
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QAR115 |
Supplier
Non-Conformance Approval Requests – Requests for
any departures from drawings, specifications, or
other purchase order requirements must be recorded
and submitted in writing for consideration by
Gerhardt Gear Quality and Planning Department. |
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QAR116 |
Notification
Requirements – Gerhardt Gear requires written
notification when any of the following condition
occur:
- If supplier facility has a location and/or name
change
- If there is a significant change of sub
contractors
- If there are any changes that can impact goods
delivery
- If there are changes to Key personnel, i.e.,
President, Director of Quality |
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Form
8.40-3 Rev B
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